Annual Conference Abstract Submission

Submission Requirements:
1. Presentation and Speaker Information, including abstract proposal, bibliography, and speaker CV
2. Required Disclosures
3. AGD Subject Code
4. Learning Objectives

When is the abstract submission deadline?
Abstracts must be submitted through the AAID abstract submission portal by December 13, 2026. 

Can I submit more than one abstract?
Yes. Each abstract must be submitted separately through the AAID abstract submission portal.

When will I hear whether my abstract has been accepted?
Acceptance notifications with the session date and time will be emailed by mid-January to the primary contact listed in the submission. Please keep your contact information current and check your spam folder.

How are abstracts selected?
All abstract submissions are reviewed by a team of Annual Conference Education (ACE) Committee member. Submission does not guarantee acceptance.

What happens after my abstract is accepted?
You will receive instructions for accessing your speaker portal and completing the required tasks. Please review your assigned tasks and their individual deadlines.

What will I need to complete in the speaker portal?
Depending on your role and session, tasks may include:

• Speaker agreement and payment documentation, if applicable
• Biography, head shot, and credentials
• Session title, description, and learning objectives
• Financial disclosures and CE policy acknowledgments
• Audiovisual and workshop supply requests
• Presentation slides, references, and attendee handouts
• CE assessment questions, if required
• Promotional agreement

What are the speaker task deadlines?
All speaker portal tasks must be completed by August 9, 2027 so that the AAID can finalize audiovisual arrangements and supplies for your session.

What if I cannot meet the tasks deadline?
Contact education@aaid.com as soon as possible. Failure to complete all required tasks by August 9, 2027, may result in your session being removed from the program or replaced.

Will I be paid for presenting?
Non-AAID members receive an honorarium. AAID members present without an honorarium in the spirit of “paying it forward” and supporting the profession. Your speaker agreement will confirm any approved compensation.

Will the AAID cover my travel or hotel expenses?
The AAID does not reimburse travel or hotel expenses separately. For speakers receiving an honorarium, the flat payment may be used toward these costs.

When will I receive payment or reimbursement?
All required financial documents must be submitted within 30 days after the conference ends. Payment will be issued within 30 days of AAID receiving your complete documentation.

Is conference registration included?
Speakers receive complimentary conference registration but must register using the code provided. Tickets for special events not included in conference registration may be purchased separately.

Can my session be sponsored?
Yes. Under the AAID Guidelines Regarding Commercial Support, which are based on ADA CERP requirements, sessions may receive unrestricted financial support or in-kind donations of educational materials. All support must be disclosed, and presentations must remain free of advertising and promotional content.

If you wish to arrange donated materials or equipment, contact education@aaid.com first so AAID can coordinate the required Letter of Agreement and sponsor arrangements.

Please review the AAID Guidelines Regarding Commercial Support for full requirements.

Can I include company logos or promote products during my presentation?
No. Under the AAID Educational Policies for Presenters, which are based on ADA CERP requirements, company logos, promotional materials, and promotion of any company, product, or other entity are prohibited in sessions offering CE credit provided by the AAID.

Does the AAID provide supplies for my session?
Yes. The AAID can provide limited disposable supplies and specialty items for your session. To request these items, complete the supply request task in your speaker portal by August 9, 2027.

What audiovisual equipment is provided?
Each session includes:

• One wireless lavalier microphone per presenter
• LCD projector and screen
• Podium
• Onsite audiovisual staff available for assistance

Submit any additional equipment requests through your speaker portal by August 9, 2027.

Do I need to bring my own laptop or adapters?
Please bring your own laptop for your presentation. Indicate whether you will use a Mac or PC in the audiovisual task in your speaker portal so the AAID can provide the appropriate adapter.